A tour of the platform
Six surfaces. One source of truth.
From the portfolio dashboard down to a single entity's risk exposure, with every change logged on the way. This is what your day-to-day with PropertyIntel actually looks like.
01 · Portfolio overview
Every number that matters, on the page where you start your day.
Monthly and annual cost normalized to your reporting currency, lettable area, FTEs, desk utilization, sublease income. All live, all filterable by region, lease type, or single office.
- Performance Overview groups size, utilization, and cost efficiency side-by-side
- Sublease Overview surfaces opportunities the moment a desk goes vacant
- Filter chips collapse a 50-office portfolio to the slice you're reviewing
02 · Smart insights
The system flags it before someone has to ask.
A live feed of decisions, monitor flags, and data-quality gaps, ranked by severity and tied to the office they belong to. The things you'd miss reading 80 leases by hand.
- Decisions: leases coming up, break clauses opening
- Monitor: over-capacity offices, long-dated leases, idle utilization
- Data Quality: missing clauses, untracked indexation, gaps flagged so forecasts stay honest
03 · Cost intelligence
Spend, broken down so you can act on it.
Total monthly cost, cost per FTE, cost per desk, cost per m². Tracked over time and reconciled against actual usage. Underutilization shown as a number, not a gut feeling.
- Cost breakdown by category: rent, service, utilities, other
- Cost per office, ranked, comparable like-for-like
- Highlighted opportunities: empty desks priced in euros
Cost intelligence
04 · Entity drill-down
When the portfolio answer isn't enough, drill into one entity.
Multi-entity groups get their own page. Financials, risk exposure, allocation logic, all proportional to the desks each entity holds. The math behind every consolidated number, on demand.
- Financials: rent, service, cleaning, total. The whole stack
- Risk exposure prorated by desk allocation: deposit, guarantee, fit-out, exit costs
- Allocation fallbacks shown explicitly so you're never surprised by where a number came from
05 · Space planner
Plan seating, track utilization, draft the next move.
Upload the floor plan once. Drop in desks, people, team zones, long tables, and meeting rooms. Headcount and utilization stay live across every floor and every office; draft a consolidation or a new-hire plan before you commit.
- Live desks, headcount, and utilization for every floor
- Draft versions side by side — compare current vs proposed
- Team zones, long tables, meeting rooms — all editable on the plan
- Multi-office: Copenhagen, Oslo, London, New York, in one workspace
Floors
- Ground6 desks
- 1st FloorDraft
- 2nd Floor8 desks
Teams
- Product5 ppl
- Engineering8 ppl
- Sales3 ppl
- Ops2 ppl
06 · Audit & governance
Every change, who made it, when. Always.
Filter by change type (tenant, cost, lease, desks, location) and by date range. Export the trail for your internal audit, the finance committee, or the next due-diligence ask.
- Every edit logged with user, timestamp, and what changed
- System actions (auto-renewals, backfills) tracked alongside human edits
- Granular filtering by type, date, office, or user
See it with your portfolio.
These are mocks. The real platform runs on your leases. Book a 20-minute walkthrough and we'll load yours in.