Skip to main content
PropertyIntel

Done with you, not at you.

Lease management isn't software-only. We pair every customer with a dedicated manager (full-service or guided) who sets up your portfolio, adds new leases as you sign them, and is one message away when something needs to move. Not a queue.

Two ways to start

Either way, the same end state. A working portfolio with every clause traceable to the contract.

Path 1

Full-service

Send us your binder. We come back with a portfolio.

For teams that don't have time to sit through setup. We work through your contracts, CPI references, and country-specific quirks, and hand you a working portfolio in days. You step in only to verify the clauses that matter to you.

Path 2

Guided

Set it up alongside our team. You drive, we coach.

For teams that want to learn the system as it's built. Same end state, with every clause traceable to the source document, but you've sat in every onboarding session and know how to add the next lease yourselves.

Your dedicated manager

One person. Knows your portfolio.

Not a chat queue. Not a help desk. A named human, mixed background by design (legal + economics + tech), with your portfolio open on their screen when you message.

Sets up your portfolio with you
Reads every lease that matters, structures the data, and walks the result with you before anything goes live in your dashboard.
Adds new leases as you sign them
When a new lease lands or a variation is signed, send it over. Your manager folds it into the portfolio so the dashboard stays current.
Walks scenarios with you
When exec asks the consolidation question, you don't open the manual. You message your manager and get a side-by-side comparison.
Mixed background, by design
Each manager has the same legal + economics + product mix our team is built on, so they understand both your contract and your numbers.

Reachable when something needs to move. Not when the help-desk queue gets to you.

Document library

Every lease, every variation, every side letter, in one place.

Beyond the structured fields we capture, your full document set lives in PropertyIntel. Searchable, scoped, and linked back to the dashboard so finding the source clause is a single click, not a Slack thread.

One place for every document

Master leases, variations, side letters, addenda. All uploaded, organised, never scattered across three Drive folders again.

Searchable, filterable, structured

By site, country, year, landlord, status. Finding the right clause goes from 'I'll get back to you' to 'one minute, here it is.'

Linked to your portfolio fields

Every figure on the dashboard links back to the source clause. When finance asks where a number came from, the answer is one click away.

Scoped per user

Finance sees finance. Facilities sees facilities. Country leads see their country. You see everything. Nothing more permissive than it has to be.

Plus, in the platform
Audit log on every change: who, what, when
Lease history kept indefinitely. Last year's rent, the year before, every clause as it evolved

What ends up in your portfolio

Every clause you'd actually report on.

Not just dates and rent. The commercially loaded parts of a commercial lease, structured so you can filter, forecast, and model against them.

  1. 01
    Parties and premises
    • Lessor, lessee, guarantors
    • Address, size, floors
    • Included vs excluded areas
  2. 02
    Term and options
    • Start, end, and renewal dates
    • Break options with notice windows
    • Assignment and subletting clauses
  3. 03
    Rent and indexation
    • Base rent and step-ups
    • CPI / indexation formulas per country
    • Turnover-rent thresholds and bands
  4. 04
    Other occupancy costs
    • Service charge, utilities, insurance
    • Property tax and local levies
    • Rent-free and incentive periods
  5. 05
    Notices and deadlines
    • Break-option notice windows
    • Rent review dates
    • Insurance and certificate renewals
  6. 06
    Restrictions and obligations
    • Permitted use and alteration limits
    • Repair and dilapidations clauses
    • Change-of-control clauses

On the roadmap

Automated extraction from PDFs is something we're working toward. When it's reliable enough that we'd trust it against our own contracts, we'll hand more of the setup over to you. Until then, we do it the right way: a person reads every clause that matters.

Frequently asked

What customers ask on the first call.

How long does first-portfolio setup take?
Usually a day or two for 20–50 leases, a week for larger portfolios, depending on document quality and how much you want to verify yourself versus sample-check. Faster than most enterprise tools take to send the kickoff email.
What does it cost on top of the platform fee?
Setup is included in your subscription. We don't charge separately for onboarding hours. We'd rather get you live and tracking than meter your kickoff.
What if a lease is in a language other than English?
Most Western European languages are fine. For anything more exotic we'll tell you honestly: works well, works with extra verification, or isn't a great fit yet.
What about variations, side letters, and amendments?
Linked to the master lease, captured separately, merged in reporting. You see the original term and every amendment in one timeline.

See how setup feels.

Twenty minutes, your real portfolio, no slides. We'll walk through what onboarding looks like for a portfolio like yours.

Book a meeting